|
|
intenss
|
DMS is a Windows based Document Management
software designed and developed for BPO
Operations but can be modified for the use
of other Industries also. DMS helps in organizing, managing
and keeping track of documents so you can
find them when you need them.
With DMS you can create and maintain a
secure document repository, keep track of
the relationships between documents and
quickly search and retrieve documents.
Document Management System
provides an organization with the tools to
create, manage, control, and distribute
electronic Data.
|
 |
It puts you in control of the knowledge
institutionalized within your organization and is
the means to impart structure, organization, and
accessibility to this knowledge store.
The need for this online system arises due to high
level of professionalism and transparency required
for
financial BPO operations.
The key issues for financial BPO organizations and their clients are
: |
- Controlling of heavy data movements
Protection of confidential data and information
Online status of various jobs at production and
processing level
Prompt and effective system of handling Queries
Online MIS for
Clients as per their requirements
-
Data Capture Module (Scanning, import, from
Outlook, eFax etc.)
-
Data Store/Retrieve Module
-
Work Flow Module
-
Business Process Management Module
|
 |
|
|
-
Each member can quickly find any relevant
document created by any other member.
-
Each document is consistently labeled and stored
-
Single point of access to document repository
-
Provision for key staff members to view any
document
-
Administrator control to provide access level
for each document.
-
Log of every action taken by every user with
respect to every document is maintained.
-
Quick Search feature
Document Management system make it easy to set up a
boilerplate library, where a firm can store
forms or basic data that it uses and adapts
repeatedly. The problem with doing this in a
manual system is that someone inevitably edits a
boilerplate data that was supposed to be copied
first, and the "boilerplate" has to be
re-created.
Such a system offers significant additional
functionality when compared to a simple
directory structure that is accessed manually.
This functionality includes better security
provisions, audit trails showing who has
modified or used data, and increased ease of
creating and using boilerplate documents.
Finally, a well-conceived implementation of our
system can be maintained with a minimum of
administrative time
|
|
|
